Moving your business to a new premises is a large undertaking that can heavily affect your company’s bottom line. Many businesses change offices because their current office space is too small and so they move into a larger property, which of course means a higher expenditure than previously. Regardless of the reasons, moving equipment and staff to a new location can be very expensive, so it’s essential for the longevity of your business that you try to make the transition as smooth and as cheap as possible.
Here are just three ways you can reduce the cost of your business move.
Plan the move thoroughly
Needless to say moving your business is a lot like moving home. You wouldn’t organise everything at the last minute if you and your family were moving to a new house, so a business move requires the same amount of planning and preparation in order to be successful.
Firstly, you should draft up a realistic time-line of the move in order to keep everything on track at all times (after all, time is money). Moving smaller sized offices should take approximately one month whilst relocating a larger office can take anything from two to six months.
Try to get the new office’s floor layout (or blueprints) so you can familiarise yourself with the key components within it, such as its available storage space, the phone lines and the accessibility of its electrical sockets. Begin establishing where your furniture and office components will go even before you get there.
Another invaluable moving tip is to make a list of any and all potential problems that could arise during moving offices. For example, consider whether there will be too little or too much room and think of ways that you can overcome the problem. This will ensure that should any issue occur, you have a suitable action plan set in place that is ready to be deployed in moments of mania.
Hire a Van and MIY (Move It Yourself)
Instead of spending hundreds of pounds on hiring a traditional moving company to transport and move your office supplies to its new home, you could hire a van and do it yourself. Hiring a van can cost a fraction of what you could pay a professional moving company and moving office is a great real-life team-building exercise. Keeping your employees in the loop and involved with the move will also ensure there are no hostilities towards the management during the move.
Just make sure that you check the driving regulations imposed on the van you choose. There’s no point getting the biggest van available if no one has a suitable driving licence to drive it.
Inform your customers to make sure you retain their business
Everybody knows that moving is just one of those necessary hassles in life. Your customers will appreciate that you’ve got a lot going on, but won’t appreciate being ignored because your team are busy elsewhere. Instead of letting the phones ring off the hook whilst you and your staff are packing, be transparent with your clients and inform them that you are moving. They’ll understand, and more importantly they won’t assume you’re ignoring them, so they won’t have any reason to question your business relationship. Of course this also applies to all of your business’ suppliers, manufacturers and any other important contacts.
Follow these tips and you’ll be enjoying your new office space in absolutely no time at all!